March 17, 2020

Parent Letter 17th March

Dear Parents / Carers,

As you are probably aware, the Government’s guidance on the coronavirus has changed from the “contain” phase to one of “delaying” the spread of the virus.

We’re getting in touch to let you know what we are doing in light of this, and what we expect from all of you, to help make sure that our academy community keeps calm and safe.

We’d like to reassure you that at OCA we’re taking all of the necessary steps to protect our community and are continuing to follow official guidance from the government and Ormiston Academies Trust.

What’s the current situation?

  • The academy remains open – this is the current official guidance we’ve been given
  • All academy functions continue to run as normal e.g. lessons run as normal unless attendance declines and pupil teacher ratios need to be considered, in which case a partial closure could be necessary
  • Students should attend unless they or a member of their immediate family are displaying symptoms of coronavirus. (A new, continuous cough and / or a temperature) .If this is the case then you should follow the guidelines and should remain at home for 14 days.
  • If your child is unwell, report this as you would normally by phoning
  • We’ll keep you up to date with any changes to the current situation
  • All students have access to their school email and all work will be set online in the event of a closure. A guide on this will be given to students and will be displayed on social media platforms for parents to support
  • We have ensured that all students who do not have access to Wifi or a device to work on will receive a hard copy of their work
  • Year 11 will be fully supported and if the academy has to close then our easter revision sessions will be accessible online and staff will be available via email to answer any queries that students should have during the allocated time slots

What we are doing to protect and support students and staff

  • We are promoting regular hand washing in the academy, all washroom facilities are fully stocked.
  • Our in-house cleaner is wiping down all doors and bannisters around the academy every 30-60minutes
  • If your child becomes unwell at school, we will contact you by phone.

What we need you to do.

  • If you have recently changed you contact details, please inform the admin team as soon as possible on 0151 424 5038 or emailing [email protected]
  • Talk to you children about the coronavirus. It can be a scary time for some of them and we should make sure that the children feel supported. BBC Newsround has regular updates for younger children and Young Minds has practical steps for older children can take to help with anxiety.
  • If we ask you to, please come and collect your child straight away.


What happens if the academy has to close?

We will only close if we are either officially advised to do so or we don’t have enough staff to run the academy.

In either case, we will:

  • Alert parents and students to closure via text message, social media (Facebook, Twitter and Instagram and via our school website)
  • Teaching teams will communicate with the students throughout the closure period on the work that they will be expected to complete. This will be available on Teams
  • We will let parents know when the school will be re-opening.
  • Please keep in mind that we are only sending this information out to prepare. There are no current plans to close unless government guidance suggests or the academy cannot be suitably staffed. In the instance of the latter we will review and then prioritize year 11 students and move to a partial closure.

If you have any questions

Please consult the:

  • Admin team, on school reception if you have any questions about our response to this issue.
  • NHS, if you want to know more about the symptoms of coronavirus.
  • If you think you or your child may have the symptoms, use NHS 111 online if at all possible, before calling 111.
  • The Department for Education’s coronavirus helpline: 0800 046 8687, if you have any questions about the government’s response to coronavirus in relation to schools.

It is a tricky time for us all and we know that you are worried about the impact this might have on the academy community. It’s important we keep each other safe and talk about these events to help with any anxiety.

Yours faithfully


Mrs J Lowry-Johnson


Category: General Letter